Depositing research to UBIR

There are two ways in which you can deposit research to UBIR. You can either ask the UBIR Team to do this on your behalf, or you can do this yourself by using our new repository platform. This is known as self-archiving.

This guide focuses on self-archiving. If you chose to self-archive, don't forget that the UBIR Team is always on hand to offer support and additional guidance.

Please ensure that your document complies with accessibility guidelines. 

Which version?

One of the most common questions when considering uploading research to UBIR is "Which version can I use"?

In terms of journal articles, most publishers allow the depositing of what is commonly known as the post-print or author accepted manuscript. In other words, the final, unformatted version of your research. It is unusual for publisher to allow the depositing of the publisher version. 

For other types of output, publishers may have difference terms and conditions, and in the case of any doubt, you are advised to contact the UBIR Team. 

Depositing research yourself

Before you start depositing research there are a few key steps to take:

1. Check the terms and conditions of making your research open access by checking the Sherpa ROMEO database. Search for the journal or the publisher and take note of the text beneath the journal details. If the journal in which your article has been published isn't listed in this database, contact the UBIR team for advice. 
2. If you want to deposit other types of research material and aren't sure of copyright limitations, contact the UBIR team.
3. Visit the repository and click Sign In at the top right corner to log in. This should link up with your institutional account - if you have any issues logging in then please contact IT to resolve
4. Click 'Add Content' to start the process of adding a deposit to the repository. If this button doesn't show on your account when signed in, get in touch with the UBIR team to make sure you have a researcher profile linked with your institutional account.

Please watch the following video which will guide you through the rest of the submission process.

Mediated deposit

Mediated deposit means that the UBIR Team will deposit research on your behalf. 

If you wish UBIR staff to carry out this work, send your research in electronic format to ubir@bolton.ac.uk. The final, author accepted manuscript is preferred as this will negate many issues with copyright, but if you are in any doubt as to which version you should send, just send any that you have. 

When sending research, we ask that you provide as many details as possible (i.e. bibliographic details), including DOIs is available. It is also helpful to know to which university school you are affiliated.